Phone: (020) 7600 3883   0161 696 5777

PA

Salary:
£37,000 - £40,000
Division:
Law Support
Area:
Secretarial/PA
Specialism:
Media/Entertainment
Location:
London
Job Type:
Permanent
Post Date:
02-12-2019 03:36 PM
Ref #:
JW-PA-02.12.19
Recruiter:
Jo Wallace

You will be working at Partner level in a friendly and dynamic law firm working on highly interesting matters.

Duties will be as follows:

  • Consistently delivering a high quality work product whilst managing deadlines ·
  • Initiating and overseeing the file matter opening process including due diligence and liaison with clients in relation to ID documents, escalating to compliance team when appropriate ·
  • Assisting with transaction closings, helping to prepare signing packs (in hard copy and, it is anticipated, using electronic signing platforms) ·
  • Preparing both paper and electronic transaction bibles which include creating a detailed index, photocopying, scanning and collating documents to be sent to the client ·
  • Preparing files for closings and archiving files ·
  • Document work, including preparing redline/comparison documents.
  • Typing and amending correspondence and documents as required ·
  • Organising and scanning documents and emails into the document management / file management system (Lawman) ·
  • Extensive diary management for fee earner allocation - arranging meetings, lunches and scheduling conference calls. ·
  • Organising travel and preparing itineraries for fee earners ·
  • Preparation and coordination of accurate monthly client bills ·
  • Accurately updating, maintaining and managing fee earners’ client contact lists and assisting the team with organising Business Development initiatives ·
  • Responsibility for business development initiatives such as LinkedIn and social media promotion (Twitter) ·
  • Processing expenses for fee earners in a timely manner and when applicable, for the wider team ·
  • Work closely with other PAs and business support departments ·
  • Assisting team with general administration ·
  • Providing cover and support to the other PAs within the team/firm as and when required

Skills and experience required:

  • Experience gained as a Secretary/PA working in a legal environment ·
  • Excellent typing skills with at least intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel and PowerPoint, Visio) and Adobe ·
  • Strong written and verbal communication skills ·
  • Experience with Twitter and some broad interest high growth technology companies. ·
  • Effective at building relationships with people both internally and externally to the firm
  • Proven ability to act with discretion, maintaining privacy and confidentiality ·
  • Proven high level organisational and time management skills ·
  • Strong attention to detail with good judgement and problem-solving skills ·
  • Team player with a positive and 'can-do’ attitude and robust nature ·
  • Friendly, flexible, professional, enthusiastic and willing to learn and take on new responsibility

Jo Wallace(Consultant (Temporary, Contract & Permanent))

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